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Administrative Assistant

Orchard Park

Summary of Position Function

Performs executive and administrative tasks and provides administrative support to Director of Support Services, Administration, Executive Team and agency.

Proof of COVID-19 vaccine required.  Consistent with state and federal law, requests for reasonable accommodations will be considered  

Education Requirements

High School Diploma or equivalent, Associates Degree preferred


2 years of work experience in work related field preferable

Must possess a valid Driver’s License with an acceptable driving record 

Interested in this position?

Major Duties & Responsibilities

  • Knowledge and demonstration of agency core values in day-to-day activities
  • Ensure the criteria for a high performing team member and the values that support trust, interdependencies and teamwork are role modeled and consistently evidenced in the work environment
  • Consistently maintain a neat, organized work environment
  • Processes all incoming and outgoing mail, picks up and takes mail to post office.
  • Prepares all interoffice mail for distribution and supervises and coordinates delivery with agency courier.
  • Prepares business letters, memorandums on a personal computer, as well as any other tasks requested by the Executive Team.
  • Composes and prepares routine correspondence for signature.
  • Answers telephone and direct calls to appropriate person, greets all administrative visitors
  • Orders and maintains office supplies and equipment.
  • Operates office machines and instructs others in the operation of same.
  • Maintains Board room meeting calendar, order food for meetings, provide set-up/breakdown meeting preparation.
  • Handles reporting and data management as required.
  • Various Office Support functions to support Health Home operations including, filing, printing, scanning, copying, maintaining calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items
  • Operates office machines and instructs others in the operation of same
  • Proficiency in Excel including the ability to work in and develop spreadsheets.
  • Assists in credentialing paperwork
  • Scans and maintains addition of agency forms into Sharepoint including but not limited to operating certificates
  • Other Duties as assigned


  • Ability to generate standard business letters, forms, contracts, proposals, presentations, etc.  Strong understanding of and ability to use internet search engines.
  • Exceptional interpersonal skills and communication skills both verbal and written.
  • Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills.
  • Ability to handle multiple tasks.
  • Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc.

Interested in this position?

Other Support Positions Available

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