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Support

Administrative Assistant

Orchard Park

Summary of Position Function

Performs executive and administrative tasks and provides administrative support to Director of Support Services, Administration, Executive Team and agency.

Proof of COVID-19 vaccine required.  Consistent with state and federal law, requests for reasonable accommodations will be considered  

Education Requirements

High School Diploma or equivalent, Associates Degree preferred

Experience

2 years of work experience in work related field preferable

Must possess a valid Driver’s License with an acceptable driving record 

Interested in this position?

Major Duties & Responsibilities

  • Knowledge and demonstration of agency core values in day-to-day activities
  • Ensure the criteria for a high performing team member and the values that support trust, interdependencies and teamwork are role modeled and consistently evidenced in the work environment
  • Consistently maintain a neat, organized work environment
  • Processes all incoming and outgoing mail, picks up and takes mail to post office.
  • Prepares all interoffice mail for distribution and supervises and coordinates delivery with agency courier.
  • Prepares business letters, memorandums on a personal computer, as well as any other tasks requested by the Executive Team.
  • Composes and prepares routine correspondence for signature.
  • Answers telephone and direct calls to appropriate person, greets all administrative visitors
  • Orders and maintains office supplies and equipment.
  • Operates office machines and instructs others in the operation of same.
  • Maintains Board room meeting calendar, order food for meetings, provide set-up/breakdown meeting preparation.
  • Handles reporting and data management as required.
  • Various Office Support functions to support Health Home operations including, filing, printing, scanning, copying, maintaining calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items
  • Operates office machines and instructs others in the operation of same
  • Proficiency in Excel including the ability to work in and develop spreadsheets.
  • Assists in credentialing paperwork
  • Scans and maintains addition of agency forms into Sharepoint including but not limited to operating certificates
  • Other Duties as assigned

SKILLS/COMPETENCIES:

  • Ability to generate standard business letters, forms, contracts, proposals, presentations, etc.  Strong understanding of and ability to use internet search engines.
  • Exceptional interpersonal skills and communication skills both verbal and written.
  • Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills.
  • Ability to handle multiple tasks.
  • Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc.

Interested in this position?

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