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Medical Records Specialist

Orchard Park

Summary of Position Function

Performs administrative tasks specific to managing medical records.

Education Requirements

High School Diploma or equivalent


  • One-year work related experience


Interested in this position?

Major Duties & Responsibilities

  • Knowledge and demonstration of agency core values in day-to-day activities
  • Ensure the criteria is met for a high performing team member and the values that support trust, interdependencies and teamwork are role modeled and consistently evidenced in the work environment
  • Consistently maintain a neat, organized work environment
  • Assists with the pulling charts and preparing records
  • Keeps updated on Corporate Compliance information in relation to medical records
  • Covers medical records office daily to ensure coverage
  • Scan charts as needed to maintain electronic medical record
  • Processing of client records maintaining current and termed client records
  • Constant direct communication with clinical staff, Compliance officer and Directors when needed
  • Establishes and maintains confidential files and records
  • Answers medical records phone calls and appropriately follows up with messages
  • Operates office machines and instructs others in the operation of same
  • Proficiency in Excel including the ability to work in existing spreadsheets, create new spreadsheets and filter data for reports as needed
  • Other Duties as assigned


  • Ability to generate standard business letters
  • Excellent interpersonal skills and communication skills both verbal and written
  • Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills
  • Ability to handle multiple tasks with attention to detail
  • Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc.
  • Ability to operate office equipment

Interested in this position?

Other Support Positions Available